11 December 2013 ~ 0 Comments

5 Factors for the Perfect Printer

5 Factors

5 Factors to consider the next time you need a new printer!

1. Where are you going to put the printer?
You might start by considering where you are going to install the printer. Oddly, desks are made to accommodate computers and all the accessories they come with but are not always built to accommodate the printer. I have seen printers in all sorts of different places. I have seen them on top of the desk, under the desk, in a cabinet on the desk, and of course on a separate piece of office furniture. Without thinking about where to put the printer beforehand, you may be forced to place it somewhere that is not as convenient as you had expected if you get one that is too large.

2. How much are you going to use the printer on a monthly basis?
The monthly duty cycle is a rating that the manufactures give you for a particular printer’s optimal use. Printers with lower duty cycles have less preventative maintenance issues. Printers with higher duty cycles help you keep up with the maintenance that is needed to keep it running at its best. Matching the printer to your needs would most likely mean a savings to you in the long run.

3. What is your budget?
This is where most people start. However, over the life of the printer, the price you pay up front is only a fraction of the total cost of owning the printer. On the other hand, if you are purchasing the printer, you write the biggest check at the point of purchase.

4. What do the consumables (cartridges, drums, maintenance kits, etc.) for the printers that you are considering cost?
Here is where the real cost of ownership lies. Some printers only need the toner cartridge replaced from time to time and run like that for quite a while. Other printers require a new drum unit with every fourth or fifth toner cartridge. Still others have a preset maintenance schedule that will require that you put several new parts in at a given time. Also, color printers use four different toner cartridges and many of them have a transfer belt that must be replaced periodically. You can mitigate some of these expenses with high quality compatible products but there is still a lot of expense to consider.

5. Should you purchase or lease the printer?
This is a new way of acquiring a printer that is starting to make its way into the marketplace. Ownership has its privileges but here are a few advantages to leasing.
a. Less upfront cost
b. Monthly fees can be a flat rate or can be based on usage.
c. Maintenance expenses and/or consumable expenses can be rolled into the lease.
d. Upgrading to the latest model is much easier with a lease.
Here’s a bonus. Give some thought to the accessories that you might find useful. Many printers can have extra trays or special trays added such as an envelope tray. Also, will you ever use duplex printing? And now, new printers have the ability to print from other devices like phones or tablets. That could come in handy sometimes.

So there you have it, 5 things to consider before acquiring your next printer. Of course, we can offer you several products that can meet your need whether new or refurbished, or sale or lease, but the best thing we can offer you is advice. Whether you are getting your new printer from us or somewhere else, give us a call and we will help you determine what other costs you can expect other than just the purchase price. Then you will be able to make a decision you will be happy with for a long time.

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